Troop 45 Committee - Advancement Chair

Troop 45 Committee - Secretary

 
The Secretary is appointed by the Committee Chairman to keep minutes and records, send official notices, and handle publicity. 

Responsibilities:

• Keep minutes of meetings and send out committee meeting notices.
• Handle publicity and report to Scoutmaster and Committee.
• Prepare information for distribution via troop website on events and activities.
• Conduct the troop resource survey.
• Plan for family night programs and family activities with the Events & Activities Chair.
• At each meeting, report the minutes of the previous meeting.

Troop 45 Committee - Treasurer

The troop treasurer maintains the financial records and oversees all accounting processes for the troop.

Responsibilities:

• Help the Troop committee and Scoutmaster establish a sound financial program for the troop with a troop budget plan.
• Open or maintain a bank account in the Troop’s name and arrange for all transactions to be signed and reviewed by one of of the following: Scoutmaster, Committee Chair, Secretary, or Treasurer.
• Approve all budget expenditures. Check all disbursements against budget allowances, and pay bills by check. The troop committee chair should approve bills before payment.
• Collect dues from Scout Leaders at the Troop’s leaders’ meeting, preferably in sealed envelopes. Open envelopes in the presence of Scoutmasters. Give receipts for these funds, and deposit the money in the bank account.
• Keep up-to-date financial records. Enter all income and expenditures under the proper budget item in the finance section Troopmaster Ledger Software.
• Credit in a timely manner and keep track of each Boy Scout with payment of dues and personal fund raising activities for each boy.
• From time to time, compare the records with those of the Scout leaders to make sure they agree.
• Give leadership in developing a coordinated record-keeping system in the troop.
• Be responsible for thrift training within the troop. Encourage each adult leader to explain the troop financial plan to each boy and his family so that boys will accept responsibility for paying dues and family members will be alert to opportunities for boys to earn dues money and develop habits of thrift.
• On the request of Scoutmasters, sympathetically counsel with a boy who does not pay dues, determine the reason, and encourage regular payment. If the boy is unable to pay, work out a plan with the Scoutmaster and Troop Committee so that the boy can earn dues.
• Work with Scoutmaster to confidentially find funding for boys who want to participate in Scouting but are financially unable.
• Periodically report on the troop’s financial condition at the monthly Troop leaders’ meeting. Make regular monthly reports to the Troop committee at the Troop leaders’ meeting, and report to the chartered organization as often as desirable on the financial condition of the troop.
• Provide petty cash needed by leaders. Keep a record of expenditures.
• Guide the troop in conducting council-approved troop money-earning projects.

Qualifications:
Is at least 21 years old and agrees to abide by the Scout Oath and the Scout Law. Possesses the moral, educational, and emotional qualities that the Boy Scouts of America deems necessary to afford positive leadership to youth. Is a member of the chartered organization other than the unit leader or assistant unit leader. Must not be related to a Scoutmaster or Committee Chair. Is appointed by the chartered organization to serve as its official Scouting representative and is registered as an adult leader of the BSA. Must have basic accounting background or knowledge of financial record keeping.

Scoutmaster

TheScoutmaster is appointed by the Troop Committee to be responsible forthe program and image of Troop 45. The Scoutmaster and AssistantScoutmasters work directly with couts. The Scoutmaster must be at least21 years old.

Responsibilites: 

• Train and guide youth leaders
• Work with other responsible adults to bring Scouting to boys.
• Recruit a Committee Chairperson, and together recruit all other Committee positions,
• Scouts run the troop; the Scoutmaster is the only adult who can change Troop plans or rules.
• Help boys learn for themselves.
• Help the Committee Chairperson plan Committee meetings.
• Encourage all Scouts to achieve First Class rank their first year and one rank every year after.
• Delegate responsibilities to other adults.
• Supervise troop elections of Order of the Arrow,
• Approve all service projects,
• Conduct Scoutmaster Conferences with all Scouts who are advancing and not advancing,
• Meet regularly with the Patrol Leaders Council to plan, train and coordinate troop activities.
• Attend all troop meetings or, when necessary, arrange for a qualified adult substitute.
• Attend all Troop Committee Meetings.
• Conduct periodic parent meetings to share the program and encourage parent participation.
• Enable each Scout to experience at least ten (10) days and nights of camping each year.
• Participate in District and Council activities and events.
• Take part in annual charter review meeting, and charter presentation.
• Conduct all activities under qualified adult leadership, safe conditions and the policies and procedures of Troop 45, the chartered organization and the Boy Scouts of America.

Assistant Scoutmaster

Assistant Scoutmasters help guide the program of the troop. Each Assistant Scoutmaster is assigned specific duties and reports to the Scoutmaster. Assistant Scoutmasters provide required “two-deep leadership”.

Scoutmasters may male or female but must be 18 years old. One Assistant Scoutmaster must be 21 or older to serve as Scoutmaster in the Scoutmaster’s absence. The goal of Troop 330 is to recruit as many Assistant Scoutmasters as possible. Successful troops have three or more Assistant Scoutmasters.

Types of Assistant Scoutmasters May Include:

ASM – Senior Assistant
ASM – Program
ASM – New Scouts
ASM – Venture Patrol
ASM – Patrol Advisor
ASM – Events
ASM – Advancement
ASM – Physical Arrangements
ASM – Camping

Assistant Scoutmaster – Senior Assistant

• Serve as Acting Scoutmaster when the Scoutmaster is absent.
• Attend Troop meetings; attend Committee meetings; attend Patrol Leader Council (PLC) meetings.
• Help conduct Scoutmaster Conferences.
• Help Scoutmaster organize, delegate and coordinate other adult leaders.
• Report to the Scoutmaster.

Assistant Scoutmaster – Program

• Attend troop meetings; attend all Patrol Leader Council (PLC) meetings.
• Attend roundtables monthly to get new program ideas.
• Follow up with the SPL to make sure all PLC decisions are delegated and completed.
• After each troop event, evaluate with the PLC how everything went, and how it could be improved.
• Report to the Scoutmaster.

Assistant Scoutmaster – New Scouts

• Recruit new members.
• Maintain a good working relationship with Cub Scout and Weblos feeder Packs/Dens.
• Participate in District/Council youth recruiting efforts.
• Attend Cub Scout Blue and Gold dinners.
• Attend Webelos bridging ceremonies.
• Help Troop Guide plan the Webelos campout.
• Advise Troop Guide and Den Chiefs.
• Report to the Scoutmaster.

Assistant Scoutmaster – Patrol Advisor

• Serve as advisor for all patrols; support Patrol Leaders with suggestions and counseling.
• Follow up to assure, the Patrol Leader is making phone calls, etc.
• Attend training courses and roundtables.
• Report to the Scoutmaster.
• Attend training courses.

Assistant Scoutmaster – Venture Patrol

• Serve as advisor for the Venture Patrol.
• Help plan three (3) adventures a year.
• Oversee fundraising opportunities to finance adventures.
• Support the Patrol with advice and counseling as needed.
• Attend Venture Patrol events.
• Report to the Scoutmaster.

Assistant Scoutmaster – Advancement

• Stimulate advancement and recognition in accord with National requirements.
• Plan and organize four Courts of Honor a year.
• Encourage Life Scouts to attain Eagle.
• Advise and counsel Life Scout’s with the planning of Eagle Scout Service Projects.
• Report to the Scoutmaster.